Kit Tracker Privacy Policy
Last updated: 6 November 2026.
Kit Tracker is made by Al Wright Ltd ("we", "us"). It is an app for logging faulty touring equipment: barcodes, issues, notes and photos, shared with your crew and exported to a spreadsheet.
This policy explains what happens to the information you put into the app. It is written to meet the UK GDPR, the Data Protection Act 2018 and the EU GDPR.
The short version
- We don't run a server for Kit Tracker, and we never receive what you put in it.
- There are no ads, no analytics and no tracking.
- Your entries live on your device and in your own iCloud account. When you share them, they also live in the iCloud accounts of the people you invited.
- If you choose to export to Google, a copy goes to your own Google Drive.
What the app stores
| Information | Why | Where it is kept |
|---|---|---|
| Barcodes, issues, ticks, notes, quantities, departments | The purpose of the app | Your device and your iCloud; the iCloud of people you share with |
| Photos of equipment (up to 10 per item) | To show the fault | As above. GPS location is removed from every photo when it's added |
| Place (town name) and date a photo was taken | To record where a fault was found | As above. You can switch this off: Settings › Privacy › Add the place from photos |
| Your device name, and names the owner gives crew members | To show who added an item or raised a flag | As above |
| Your iCloud user identifier (a random code from Apple) | To know which items are yours | As above |
| Google sign-in (only if you sign in to Google) | To make and update sheets in your Drive | This device only; never shared with anyone, including your crew |
The app asks for permission to use:
- Camera, to scan barcodes and take photos.
- Photos, only for the pictures you pick.
- Location while using the app, to name the town where a camera photo was taken. Only the town name is saved, never your exact position.
- Notifications, to tell you when crew add or flag items.
Who can see it
- You.
- People you invite to an entry or tour. Sharing is by invitation only, and a link on its own will not let anyone in. The owner sets each person's level (Editor, Contributor or Viewer). The owner can also limit Contributors to seeing only their own items. That limit applies inside the app, but the shared data is still synced to each member's device by iCloud.
- Us, only if you contact support. Support & Feedback opens an email from your own mail to apps@alwright.net. We receive only what you choose to send (your message, any screenshots, and the app version and device type if you leave that on), and use it only to reply and fix problems. Screenshots can show kit, names and photos, so check them first.
- People you share a Google Sheet with, if you export to Google. Photos are never made public; only people the folder is shared with can open them.
- Apple stores iCloud data on your behalf under Apple's privacy policy (apple.com/legal/privacy). Google stores exported files under Google's privacy policy (policies.google.com/privacy). We don't share your information with anyone else, and we never sell it.
Kit you add to someone else's tour or job
When you add anything to a tour or job that someone else runs, it belongs to that person (the main account holder for the tour or job), and they decide what happens to it. That includes kit, issues, notes and photos, and your name on the items you add.
- It's stored in their iCloud and shared with their crew.
- Leaving the tour or job, or using Delete All My Data, removes it from your devices. They keep everything you added.
- To have something you added changed or removed, contact the person who runs the tour or job. They can remove it for everyone.
Lawful basis
- Your own use: processing is needed to provide the app you asked for (contract).
- Names and photos of crew members: processing is in the legitimate interest of managing equipment on a tour.
If you run a tour, you decide what is recorded about your crew. For that information you are the controller, and you should tell your crew how it's used.
Please avoid photographing people. If someone does appear in a photo, delete the photo or crop them out.
How long it is kept
Entries are kept until you delete them. Deleting an entry or tour you own removes it from everyone's devices and iCloud. Leaving a shared entry removes it from your devices only.
Settings › Privacy › Delete All My Data does four things:
- removes everything you own
- leaves anything shared with you
- deletes the photos on the device
- signs you out of Google
Files already exported to Google Drive stay there until you delete them in Drive.
Your rights
You have the right to:
- see your data
- correct it
- delete it
- restrict or object to its use
- take a copy of it
You can export everything at any time with Export › CSV or Numbers, and you can edit or delete it in the app.
Kit, notes and photos you've added to a tour or job someone else runs belong to that person, so contact them to have it changed or removed. We hold none of your data, so we can't access or change it for you, but we're happy to help.
You can complain to the Information Commissioner's Office (ico.org.uk, 0303 123 1113).
Children
Kit Tracker is a work tool and isn't intended for children.
Changes
If this policy changes, we'll update the date at the top. If the change is significant, we'll also mention it in the app's release notes.
Contact
Al Wright Ltd — apps@alwright.net